A lightweight QR-based gatepass system for events, hackathons, corporate offices, coworking spaces, and gated communities. Instant pass issue, any-smartphone scanning at the gate, complete entry/exit audit trail. Supports single-use, timed, role-based passes.
QR Gatepass is a lightweight, no-hardware-required system for issuing and validating entry passes across use-cases that span event management, corporate office access, coworking spaces, hackathons, exhibitions, gated communities, and even parent-visit passes for schools. Issue passes in bulk or one-off, embed the unique QR into an email or WhatsApp message, scan at the gate on any smartphone (no dedicated barcode scanner needed — just the security guard's phone), and get a complete real-time entry/exit audit trail with timestamps, gate location, and visual visitor identification. Supports every pass type you need: single-use (one entry, then invalid), multi-use with count limit (5 entries max), timed passes (valid only between 9 AM and 6 PM tomorrow), date-range passes (valid Dec 15-20), recurring passes (weekdays only for 3 months), role-based passes (guest, contractor, delivery, employee, visitor with host), and hierarchical passes (VIP access to all zones, general access to zone A only).
For event management: sync attendee list from Google Sheets, CSV, or your event registration platform (Eventbrite, Insider, major ticketing platforms, Hopin, Airmeet), dispatch passes en-masse via email + WhatsApp, and see a live check-in dashboard showing check-in count vs registrations, peak-hour bottlenecks, and no-show patterns. Multi-day passes for conferences with day-wise attendance analytics. For corporate offices: employee passes with photo + department, visitor passes with host-approval workflow (visitor requests, host approves via WhatsApp, guard verifies at gate), contractor day-passes with worker photo + tools list + safety-training-status check, and delivery-agent passes with expected-package details. For gated communities: resident passes for family members, delivery-agent one-time passes issued by residents via app, guest passes with expiry (guest for 3 days), and staff passes (maid, cook, driver) with entry-time patterns and holiday schedules. Public API for integration with ticketing platforms, event tools, HRMS systems, and building-access controls (turnstiles, mag-lock doors). Multi-gate support for large campuses with per-gate zone permissions. Detailed analytics: peak entry hours, average dwell time, gate-wise traffic, and visitor-vs-employee ratios.
Concrete capabilities you get when you engage Ketpy for QR Gatepass Software.
The kinds of businesses and use-cases QR Gatepass Software is engineered to serve.
Bulk-dispatch passes to 500-50,000 attendees, live check-in dashboard, day-wise analytics.
Employee + visitor + contractor passes with host approval and audit trail.
Member day-passes, guest passes, and meeting-room bookings tied to gate access.
Resident-issued passes for family, guests, staff, delivery — with owner control.
Contractor day-passes with safety-training verification, tools list, PPE check.
Student ID + parent-visit passes + exam-hall entry validation.
Measurable business benefits our customers report after adopting QR Gatepass Software.
What you get when you partner with us on QR Gatepass Software.
Certified senior engineers with 10+ years building Product systems for regulated and high-growth businesses.
From discovery and design through implementation, deployment, and steady-state operations — one accountable team.
Two-week sprints with working demos, transparent burn-downs, and outcomes you can measure each fortnight.
Distributed senior teams in India, UK, US, and UAE — your delivery window matches your business hours.
ISO 27001 certified processes, SOC 2 ready, GDPR and HIPAA-aware controls baked in from day one.
Fixed-bid, time-and-material, dedicated squad, or staff augmentation — we match the model to your reality.
A guided live walkthrough of the product tailored to your team — every module you care about, mapped to your actual use-cases, with unlimited Q&A. You see exactly what you're getting before any commitment. Discovery meets demonstration in a single session.
Your logo, your colours, your domain, your terminology. We configure client-specific workflows, custom fields, integrations with the tools you already use, and any scope-included tweaks to match how your team actually works. Every product is white-labelable end-to-end.
Your team runs UAT (User Acceptance Testing) on a fully-configured staging environment with real test-data. We triage every observation by priority, fix, retest, and demo the resolution — nothing goes live until you sign off in writing.
Go-live on your chosen infrastructure — Ketpy-managed cloud (AWS Mumbai default), your own cloud, or on-premise. Data migration cutover on a low-traffic window, DNS + SSL setup, user training sessions, and launch communications ready. Rollback plan documented for the worst case.
Twelve months of continuous updates included — feature additions, security patches, WordPress / OS / dependency compatibility, quarterly product upgrades, and an annual roadmap review. Email + WhatsApp support with SLA response times so you're never left waiting.
Tools and platforms we use day-to-day for QR Gatepass Software. We are tool-agnostic — we pick what fits your stack.
Just their smartphone. The scanning "app" is a mobile-optimised web page they bookmark — open it, tap "scan", it opens the phone camera, scans the QR, shows GO or NO-GO with visitor photo in under a second. Alternative: dedicated tablets at gates for high-volume events (₹8,000-15,000 one-time). No proprietary scanners.
Yes. Multi-gate distributed scanning (say 10 gates × 3 scanners per gate = 30 concurrent scan streams), server-side rate-limit protection, and 2-second cache to prevent double-scans at busy gates. Largest event we've done live: 45,000 attendees across a 2-day expo with peaks of 400 check-ins per minute.
Yes. Resident app lets each family generate delivery-agent one-time passes (share via WhatsApp when Amazon calls "I'll be there in 5 min"), guest passes (weekend party visitors), and staff passes (weekly maid, cook, driver with permitted-days schedule). Security guard just scans at gate — no calling the resident to verify each time.
Yes. We integrate with popular turnstile controllers (ZKTeco, Suprema, Matrix) and mag-lock door systems via relay outputs or REST APIs — a valid QR scan sends the "unlock" signal to the physical hardware. Invalid QRs get logged but do not unlock. Fail-safe: manual override for authorised guards during hardware failure.
Emergency muster-roll shows real-time who is inside (last scan was ENTRY, no EXIT recorded), sortable by zone/floor/department. During drills, security marks people as "safely evacuated" via QR re-scan at assembly points, and the system produces a compliance report. Life-safety critical, used by manufacturing customers with 500+ workers.
Tell us what you are building and we will get back inside one business day with a written brief and a recommended next step.
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