A comprehensive K-12 school ERP — admissions, fees, timetable, attendance, exams, transport with GPS, library, cafeteria, hostel, parent-teacher communication — curriculum-aligned to CBSE/ICSE/IB/state boards. Deploy for a single school or a 50-branch chain.
School Management System is a comprehensive K-12 school ERP built for the full range of Indian schools — single-school CBSE/ICSE institutions, growing state-board schools, multi-branch chains (Delhi Public, DAV, Kendriya Vidyalaya style), international schools running IB/IGCSE curriculum, and boarding/residential schools. It handles admissions end-to-end: public-facing enquiry forms embedded on your website, structured application submission with document uploads (birth certificate, previous mark sheets, ID proof, medical), entrance-test scheduling and scoring, merit-list generation with configurable ranking criteria, principal/committee approval workflow, admission-fee collection via UPI/card, and offer-letter with QR-verified authenticity. Fee management with structured fee heads (tuition, transport, uniform, books, activity fee, lab fee, exam fee, hostel), configurable per class/section, concession approvals with multi-level workflow (class teacher → principal → trustee), sibling discounts automated, scholarship management with fund-source tracking, EMI options for high-value fees, receipt generation with GST where applicable, and daily/weekly reconciliation for the accounts team.
Class timetables with subject-teacher mapping and automatic conflict detection (no teacher double-booking, no room clashes, subject-load balancing); substitution management with SMS/WhatsApp alerts to substitute teachers when someone applies for leave; and printable weekly timetables for every class and every teacher. Biometric attendance for students (thumbprint gate, RFID cards, or face-recognition kiosk) with automatic SMS to parents on late arrivals or absence; staff attendance via mobile app with geo-fencing. Exam scheduling with hall-ticket generation, seating-plan optimisation, answer-sheet barcode tracking, mark entry with duplicate-mark validation, and result publishing with report cards in CCE (CBSE), percentage (ICSE), letter-grade (IB), or GPA formats. Transport route management with real-time student GPS tracking (parents watch the bus on a map), route optimisation by geo-clustering, driver mobile app with pickup/drop confirmation, and instant alerts on route deviations. Library management (books, periodicals, member records, fine calculation). Cafeteria management with pre-orders and cashless-wallet payments for students. Hostel management for boarding schools with room allocation, mess menu, visitor register, and weekend-outing permissions. Parent app: daily homework, circulars, PTM online booking, fee payment, event calendar, teacher messaging with SLA tracking. Curriculum-aligned to CBSE, ICSE, IB, IGCSE, and all major state boards. Multi-branch operations for school chains with centralised MIS, cross-branch resource sharing (relief teachers, shared buses, common curriculum), and franchise-mode royalty tracking. Deep integrations: Google Workspace for Education, Microsoft Teams for Education, Diksha, ePathshala, and Ketpy LMS for e-learning content.
Concrete capabilities you get when you engage Ketpy for School Management System.
The kinds of businesses and use-cases School Management System is engineered to serve.
Full academic + admin cycle for K-12 institutions with parent-teacher app.
DPS/DAV/Delhi World Public style with centralised MIS and cross-branch resource sharing.
Curriculum-specific report formats, multi-currency fees, expat family workflows.
9 Indian language interfaces for teachers and parents; regional exam patterns.
Hostel, mess, visitor, outing management alongside academics.
Free / concessional-fee workflows, midday-meal tracking, SSA reporting.
Measurable business benefits our customers report after adopting School Management System.
What you get when you partner with us on School Management System.
Certified senior engineers with 10+ years building Product systems for regulated and high-growth businesses.
From discovery and design through implementation, deployment, and steady-state operations — one accountable team.
Two-week sprints with working demos, transparent burn-downs, and outcomes you can measure each fortnight.
Distributed senior teams in India, UK, US, and UAE — your delivery window matches your business hours.
ISO 27001 certified processes, SOC 2 ready, GDPR and HIPAA-aware controls baked in from day one.
Fixed-bid, time-and-material, dedicated squad, or staff augmentation — we match the model to your reality.
A guided live walkthrough of the product tailored to your team — every module you care about, mapped to your actual use-cases, with unlimited Q&A. You see exactly what you're getting before any commitment. Discovery meets demonstration in a single session.
Your logo, your colours, your domain, your terminology. We configure client-specific workflows, custom fields, integrations with the tools you already use, and any scope-included tweaks to match how your team actually works. Every product is white-labelable end-to-end.
Your team runs UAT (User Acceptance Testing) on a fully-configured staging environment with real test-data. We triage every observation by priority, fix, retest, and demo the resolution — nothing goes live until you sign off in writing.
Go-live on your chosen infrastructure — Ketpy-managed cloud (AWS Mumbai default), your own cloud, or on-premise. Data migration cutover on a low-traffic window, DNS + SSL setup, user training sessions, and launch communications ready. Rollback plan documented for the worst case.
Twelve months of continuous updates included — feature additions, security patches, WordPress / OS / dependency compatibility, quarterly product upgrades, and an annual roadmap review. Email + WhatsApp support with SLA response times so you're never left waiting.
Tools and platforms we use day-to-day for School Management System. We are tool-agnostic — we pick what fits your stack.
Ketpy SMS is priced per student per month with unlimited modules (competitors upsell each module separately), includes native WhatsApp Business, and supports 9 Indian languages. Migration takes 4-6 weeks including 3 years of academic history. Most schools save 40-60% on TCO in year 1 while getting more features.
Yes, this is a favourite feature. Fees appear as a card on the parent WhatsApp with the amount and due-date, one-tap UPI checkout (BHIM, PhonePe, GPay, Paytm), instant receipt PDF back on WhatsApp, and auto-reminders 7/3/1 days before due-date. Fee-collection cycles drop from 8 weeks to 3 days.
We support multiple attendance capture methods: (1) install a biometric device (₹5,000-8,000 one-time) that syncs via WiFi; (2) use RFID cards with a reader (₹50/student); (3) face-recognition on a tablet at the gate (₹15,000 one-time); (4) manual teacher-marked attendance in the app if you prefer. All methods land in the same attendance record and trigger parent SMS/WhatsApp.
Yes. CCE (Continuous Comprehensive Evaluation) grade cards with FA1/FA2/SA1/SA2 breakdown, scholastic + co-scholastic grades, and behaviour indicators. Also supports the newer boards-style pattern with theory + practical marks. Switching between formats is a config toggle per class/section.
Yes. Multi-branch mode gives HQ visibility across all 8 schools with per-branch and consolidated MIS, shared curriculum + teacher-substitution across branches, cross-branch bus routes if you consolidate transport, and central fee-management with per-branch settlement. Franchise-mode royalty tracking is available if you run a paid-license model.
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