End-to-end coaching institute management for offline, online, and hybrid coaching — batches, faculty, fees with EMI, live classes, mock tests, doubt-clearing, branded student mobile app, parent portal, and franchise-mode multi-city expansion.
Coaching Management Software handles every function of a coaching institute whether you run 30 students in a single town or 30,000 students across 50 franchise branches. Batch and section management with configurable capacity, waitlists, and combined-batch sharing for popular faculty. Faculty allocation with schedule conflict detection (a teacher cannot be in two batches at the same time), workload balancing across teachers, and substitute-teacher management when someone is on leave. Fee collection with structured fee heads (admission, tuition, mock tests, study material, transport), EMI options (3/6/9/12 months via Razorpay + BharatPe + LazyPay), discount approvals with multi-level workflow, sibling / referral / topper discounts, and automated late-fee calculation. Doubt-clearing sessions with faculty rotation so no teacher is overloaded; one-to-one or group doubt slots; and doubt-history per student so the same doubt does not surface repeatedly. Live classes with attendance auto-capture (student joined + duration), recording for absent students, integration with Zoom / Google Meet / Jitsi / native WebRTC, and screen-share plus digital whiteboard for maths / diagrams. Integrated mock tests and test series (from our Ketpy Mentors platform) with real-exam interfaces for JEE / NEET / CAT / UPSC / SSC / banking so students practice in the exact environment they will face.
The branded student mobile app is the daily home for students — your logo, your colours, your name in the App Store and Play Store (we publish under your developer account). Inside: video lectures with offline download for flaky connectivity, study material with searchable PDFs, live-class join in one tap, mock tests with instant scoring, personalised study plans based on mock performance, doubt-raising with photo attachment, homework tracking, and performance dashboards showing per-subject mastery vs peer average. Parent portal (web + WhatsApp) with fee status, attendance summary, latest mock scores with percentile, upcoming PTM booking, and direct-messaging to class teachers with response-SLA tracking. Multi-branch operations with centralised reporting — the founder sees per-branch enrolment, revenue, faculty utilisation, and student outcomes on one dashboard. Franchise mode for coaching brands expanding across cities: onboard franchisees with KYC + agreement, allocate territories, share centralised study material + tests + branding, track royalty (percentage of local revenue) with monthly settlement, and enforce brand-standard SOPs. WhatsApp integration for daily class links, homework reminders, mock-result publishing, and fee-payment nudges — reaches parents where they already are.
Concrete capabilities you get when you engage Ketpy for Coaching Management Software.
The kinds of businesses and use-cases Coaching Management Software is engineered to serve.
Foundation to advanced with structured mock tests, physics/chem/bio content, and toppers benchmarking.
Current-affairs, essay-writing, prelims-mains-interview prep with dedicated modules.
K-12 tuition with school-syllabus alignment and per-subject teacher rostering.
Speaking practice, listening exercises, writing feedback with AI + faculty review.
Foundation, intermediate, final with case-study heavy content and mock-attempt patterns.
Multi-city expansion with centralised curriculum + brand + royalty settlement.
Measurable business benefits our customers report after adopting Coaching Management Software.
What you get when you partner with us on Coaching Management Software.
Certified senior engineers with 10+ years building Product systems for regulated and high-growth businesses.
From discovery and design through implementation, deployment, and steady-state operations — one accountable team.
Two-week sprints with working demos, transparent burn-downs, and outcomes you can measure each fortnight.
Distributed senior teams in India, UK, US, and UAE — your delivery window matches your business hours.
ISO 27001 certified processes, SOC 2 ready, GDPR and HIPAA-aware controls baked in from day one.
Fixed-bid, time-and-material, dedicated squad, or staff augmentation — we match the model to your reality.
A guided live walkthrough of the product tailored to your team — every module you care about, mapped to your actual use-cases, with unlimited Q&A. You see exactly what you're getting before any commitment. Discovery meets demonstration in a single session.
Your logo, your colours, your domain, your terminology. We configure client-specific workflows, custom fields, integrations with the tools you already use, and any scope-included tweaks to match how your team actually works. Every product is white-labelable end-to-end.
Your team runs UAT (User Acceptance Testing) on a fully-configured staging environment with real test-data. We triage every observation by priority, fix, retest, and demo the resolution — nothing goes live until you sign off in writing.
Go-live on your chosen infrastructure — Ketpy-managed cloud (AWS Mumbai default), your own cloud, or on-premise. Data migration cutover on a low-traffic window, DNS + SSL setup, user training sessions, and launch communications ready. Rollback plan documented for the worst case.
Twelve months of continuous updates included — feature additions, security patches, WordPress / OS / dependency compatibility, quarterly product upgrades, and an annual roadmap review. Email + WhatsApp support with SLA response times so you're never left waiting.
Tools and platforms we use day-to-day for Coaching Management Software. We are tool-agnostic — we pick what fits your stack.
Those are content brands, not platforms — you cannot run YOUR coaching institute on leading coaching platform's software. Ketpy Coaching Management is your own branded platform: your logo, your content, your students, your revenue. We are the infrastructure, you are the brand. Per-student pricing scales predictably instead of platform-fee arbitrage.
Yes. DRM-encrypted downloads with device-binding, playable inside the mobile app for a configurable number of days (typically 15). Handles the Tier-2/3 city connectivity reality that most students face.
Two options: (1) White-label under our developer account with your brand + logo (fastest, live in 1 week, ₹15K/month); (2) Publish under your own developer account with your brand (we build + submit + you own it, live in 3-4 weeks). Both look identical to students — pure YOUR brand.
Yes. Franchise mode lets HQ manage branch operations with per-branch enrolment, revenue, faculty performance, and student outcomes visible on one dashboard. Central study material + tests + brand assets flow to each branch, royalty (say 15% of local revenue) settles monthly, and SOP enforcement ensures consistent student experience across branches.
Yes. Embed our student login on your website via iframe or SSO. For current affairs (crucial for UPSC/SSC), we ingest from Insights on India, Vision IAS, Byju's IAS, PIB, PRS India via configured feeds and auto-generate daily quizzes for your students.
Tell us what you are building and we will get back inside one business day with a written brief and a recommended next step.
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