Complete NGO management for Indian non-profits — donor CRM with 80G-compliant receipts, project + budget tracking, beneficiary records, CSR-partner reporting, FCRA compliance dashboards, volunteer management, and a donation website with recurring subscriptions.
Ketpy NGO Management is purpose-built for the operational and compliance realities of Indian non-profits — from grassroots community organisations to CSR-funded implementation partners to nationwide NGOs coordinating programmes across states. Donor CRM with structured donor profiles (individual / corporate / trust / foundation / government), donation history with source attribution (event / online / offline / bequest), automated 80G-compliant receipts with correct PAN, registration number, and unique receipt number sequence, GST-compliant CSR receipts for corporate donors, and communication history (thank-you emails, impact updates, event invitations, annual reports). Project-wise budget and expense tracking with grant-source restrictions (a Tata Trust grant can only fund the Health project not the Education project, and the system enforces this at expense-approval time), multi-year project planning, phase-wise budget release, and variance reporting between planned vs actual. Beneficiary records with attendance for scholarships, ration kits, meals, medical camps, skill-training programmes — with biometric or Aadhaar-verified attendance where required for accountability to funders.
Grant reporting to CSR partners in the specific format each partner demands (Tata Trust, HDFC Parivartan, Reliance Foundation, Wipro CSR, Infosys Foundation each have their own template) — instead of manual data-entry three days before the report deadline, the system auto-generates reports pulling from the same operational data. FCRA (Foreign Contribution Regulation Act) compliance dashboards for foreign contributions with utilisation certificates, prior-permission tracking for new foreign donors, and quarterly online return preparation. Public-facing impact reports that boost transparency and future funding — infographic-style annual reports, project-outcome pages, and real-time donation transparency dashboards on your website. Volunteer management module for coordinating hundreds of volunteers across events and projects: KYC, skill mapping, event RSVP, shift scheduling, attendance capture, certificate generation, and impact-hours tracking. Donation website integrated with your NGO homepage: one-time and recurring subscriptions (₹100/month, ₹500/month, ₹1000/month, custom amount), UPI + card + net-banking + wallets collection, Facebook and Instagram donation integration for social-media fundraising, gift-donations for corporate CSR, and crowdfunding campaigns with progress bars. Audit-ready books export for annual CA-review with Tally, Zoho Books, and QuickBooks format. Multi-branch for NGOs operating across states with centralised reporting and state-wise programme visibility. All designed by NGO practitioners with input from Ashoka Fellows and Guidestar-rated organisations.
Concrete capabilities you get when you engage Ketpy for Ketpy NGO Management.
The kinds of businesses and use-cases Ketpy NGO Management is engineered to serve.
Simple operations + compliance without hiring dedicated tech staff.
Medical camps, patient tracking, drug distribution, mother-child health programmes.
Scholarship applications, beneficiary progress, funder-wise scholarship attribution.
Field-project tracking, volunteer coordination, impact metrics for carbon-credit reporting.
Beneficiary confidentiality + protection, case management, and rehabilitation tracking.
FCRA compliance, foreign-donor reporting, cross-country programme coordination.
Measurable business benefits our customers report after adopting Ketpy NGO Management.
What you get when you partner with us on Ketpy NGO Management.
Certified senior engineers with 10+ years building Product systems for regulated and high-growth businesses.
From discovery and design through implementation, deployment, and steady-state operations — one accountable team.
Two-week sprints with working demos, transparent burn-downs, and outcomes you can measure each fortnight.
Distributed senior teams in India, UK, US, and UAE — your delivery window matches your business hours.
ISO 27001 certified processes, SOC 2 ready, GDPR and HIPAA-aware controls baked in from day one.
Fixed-bid, time-and-material, dedicated squad, or staff augmentation — we match the model to your reality.
A guided live walkthrough of the product tailored to your team — every module you care about, mapped to your actual use-cases, with unlimited Q&A. You see exactly what you're getting before any commitment. Discovery meets demonstration in a single session.
Your logo, your colours, your domain, your terminology. We configure client-specific workflows, custom fields, integrations with the tools you already use, and any scope-included tweaks to match how your team actually works. Every product is white-labelable end-to-end.
Your team runs UAT (User Acceptance Testing) on a fully-configured staging environment with real test-data. We triage every observation by priority, fix, retest, and demo the resolution — nothing goes live until you sign off in writing.
Go-live on your chosen infrastructure — Ketpy-managed cloud (AWS Mumbai default), your own cloud, or on-premise. Data migration cutover on a low-traffic window, DNS + SSL setup, user training sessions, and launch communications ready. Rollback plan documented for the worst case.
Twelve months of continuous updates included — feature additions, security patches, WordPress / OS / dependency compatibility, quarterly product upgrades, and an annual roadmap review. Email + WhatsApp support with SLA response times so you're never left waiting.
Tools and platforms we use day-to-day for Ketpy NGO Management. We are tool-agnostic — we pick what fits your stack.
Fully. 80G receipts follow the CBDT-mandated format with your registration number, donor PAN, receipt sequence, and 80G-eligibility declaration. 12A trust accounting with proper corpus vs application-of-income tracking. FCRA quarterly returns preparation with utilisation certificates. We work with CAs specialising in NGO taxation to keep templates current with regulatory changes.
Corporate CSR funders (Tata, Reliance, HDFC, Wipro, Infosys) each demand programme reports in their own format — one wants beneficiary-photos, another wants outcome metrics, a third wants budget-utilisation-vs-plan. Manually preparing these takes days. Our system pre-configures each partner's template, pulls data from operational records, and generates the exact format they expect. Report prep drops from 3 days to 30 minutes.
Even 5-person NGOs benefit from 80G automation (which alone saves 15+ hours/month at year-end), online donation collection (adds a new fundraising channel), and simple project-expense tracking (helps you not accidentally use restricted funds for unrestricted purposes). Start with those modules; add complexity as you grow.
Two ways: (1) Embed our donation widget as an iframe on your existing site (5-min setup) — donors see a Donate button that opens the payment flow inline; (2) White-labelled full site: we build your NGO site with donation functionality baked in (2-week timeline). Most start with option 1, migrate to option 2 in year 2 for a full brand refresh.
Yes. Aadhaar-based e-KYC (via UIDAI-authorised authentication) verifies beneficiary identity at the point of distribution. This is critical for large government-partnered programmes (like Poshan Abhiyan or scholarship programmes) where duplicate-beneficiary and ghost-beneficiary fraud is a real issue. Fingerprint + face-authentication both supported.
Tell us what you are building and we will get back inside one business day with a written brief and a recommended next step.
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