Complete Human Resource Management — attendance, statutory-compliant payroll, leave, appraisals, recruitment ATS, expense claims, and mobile self-service. Multi-country payroll, IPO-ready audit trails, and deep integrations with Slack / MS Teams / Google Workspace.
Ketpy HRMS handles the full HR lifecycle for growing companies from 50-employee startups through 5,000-employee mid-market enterprises to multi-country distributed teams. Attendance covers every modern capture method: biometric device integration (ESSL, Matrix, Realtime, ZKTeco with WiFi/TCP sync), mobile app with geo-fencing (employees mark attendance from anywhere within permitted radius of an office / client site), face-recognition kiosks for offices without biometric hardware, and hybrid-friendly work-from-home tracking with optional screenshot/activity monitoring for regulated industries. Shift management with multi-shift patterns (day/night/rotational/split), overtime calculation with configurable rates, and location-wise shift schedules for multi-city operations. Payroll processing is the most important module and we've invested deeply: EPF, ESI, Professional Tax (state-specific), TDS (regime old + new, with employee choice), Labour Welfare Fund, and Gratuity calculations all done automatically per Indian statutory rules. Challan generation for EPF ECR, ESI, PT, and TDS with monthly filing exports. Payslip generation with structured pay-heads (Basic, HRA, Special, Bonus, Reimbursements), TDS declarations (80C, 80D, HRA, Home Loan) with proof-upload workflow, and Form 16 auto-generation at year-end.
Leave and holiday policies with balance rollovers, encashment, and location-wise holiday calendars (Diwali is a holiday in India but not US office). Recruitment with ATS: post jobs to LinkedIn / Naukri / Indeed / your careers page, receive applications with resume + cover letter, AI-based CV parsing extracts structured data (name, email, phone, experience, skills, education), configure hiring pipeline stages (applied → phone-screen → interview → offer → hired), schedule interviews with panel + candidate calendar sync, capture interview feedback via structured rubrics, and generate offer letters with dynamic salary breakup via DocuSign for e-signature. 360° appraisals with OKR / KRA / SMART-goal setting, quarterly / half-yearly / annual review cycles, self + peer + manager + subordinate feedback, calibration meetings, and rating distribution. Expense claims with receipt OCR (photo → auto-extract amount / merchant / date / GST), category-wise budgets, multi-level approval workflows, and reimbursement disbursement via bank API. Mobile self-service portal: employees apply for leave, check payslips, submit expenses with photo capture, view Form 16, request document copies (bonafide letter, address proof), access company directory, and message colleagues. Multi-branch and multi-country payroll (India, US, UAE, UK, Singapore, Canada); GDPR + DPDP Act ready with data-residency options (Mumbai, Frankfurt, Virginia); integrations with banking APIs (SBI, HDFC, ICICI, Axis for salary disbursal); leading HRMS platforms migration tools; open API for integration with Slack, Microsoft Teams, Google Workspace, and any other HR-adjacent tool. Full audit trail for compliance, IPO-readiness, and regulatory inspections. Data-driven HR analytics: attrition rates by department / manager / tenure, gender-diversity metrics, salary-band analytics, promotion velocity, and predictive attrition risk.
Concrete capabilities you get when you engage Ketpy for Ketpy HRMS.
The kinds of businesses and use-cases Ketpy HRMS is engineered to serve.
Full HRMS from Day 1 without heavyweight enterprise complexity.
Multi-branch, multi-shift, multi-payroll-country with compliance built in.
Geo-fenced attendance, WFH activity monitoring, multi-country payroll.
Biometric attendance, rotational shifts, overtime, contract-labour management.
Site-attendance via mobile GPS, daily-wage payroll, contractor sub-tracking.
Complex shift patterns, on-call payroll, doctor + nurse roster management.
Measurable business benefits our customers report after adopting Ketpy HRMS.
What you get when you partner with us on Ketpy HRMS.
Certified senior engineers with 10+ years building Product systems for regulated and high-growth businesses.
From discovery and design through implementation, deployment, and steady-state operations — one accountable team.
Two-week sprints with working demos, transparent burn-downs, and outcomes you can measure each fortnight.
Distributed senior teams in India, UK, US, and UAE — your delivery window matches your business hours.
ISO 27001 certified processes, SOC 2 ready, GDPR and HIPAA-aware controls baked in from day one.
Fixed-bid, time-and-material, dedicated squad, or staff augmentation — we match the model to your reality.
A guided live walkthrough of the product tailored to your team — every module you care about, mapped to your actual use-cases, with unlimited Q&A. You see exactly what you're getting before any commitment. Discovery meets demonstration in a single session.
Your logo, your colours, your domain, your terminology. We configure client-specific workflows, custom fields, integrations with the tools you already use, and any scope-included tweaks to match how your team actually works. Every product is white-labelable end-to-end.
Your team runs UAT (User Acceptance Testing) on a fully-configured staging environment with real test-data. We triage every observation by priority, fix, retest, and demo the resolution — nothing goes live until you sign off in writing.
Go-live on your chosen infrastructure — Ketpy-managed cloud (AWS Mumbai default), your own cloud, or on-premise. Data migration cutover on a low-traffic window, DNS + SSL setup, user training sessions, and launch communications ready. Rollback plan documented for the worst case.
Twelve months of continuous updates included — feature additions, security patches, WordPress / OS / dependency compatibility, quarterly product upgrades, and an annual roadmap review. Email + WhatsApp support with SLA response times so you're never left waiting.
Tools and platforms we use day-to-day for Ketpy HRMS. We are tool-agnostic — we pick what fits your stack.
Ketpy HRMS is priced 30-50% lower per employee, includes multi-country payroll natively (Zoho/Keka charge per country), has native mobile app with better UX (recent reviews), and offers open API + integrations (competitors charge for API access). Migration takes 2-4 weeks including employee master, salary structures, leave balances, and payroll history.
Fully. EPF (with employer + employee contribution rates), ESI (with wage-ceiling limits), Professional Tax (state-specific slabs — Maharashtra ≠ Karnataka ≠ Tamil Nadu), TDS (old + new regime with employee choice, monthly deduction with quarterly Form 26Q), LWF (state-specific), and Gratuity (payable calculation). Payroll consultants audit our compliance quarterly.
Yes. Multi-country payroll with country-specific pay-heads (US 401k, Social Security, Medicare, State Tax; UK PAYE, NI, Pension; UAE gratuity + WPS). Each employee is assigned to a payroll entity, and payslips are generated per country's norms. Consolidated global-total reports for CFOs.
Employees no longer email HR to ask "what's my leave balance", "when is my next payslip", "why is my TDS this much" — they self-serve in the app. HR team gets fewer ticket-style queries, employees are happier with instant answers, and HR can focus on strategic work like retention, learning, and culture instead of admin fire-fighting.
Yes. Slack: leave notifications post to team channels, birthday/anniversary bots, poll integration. MS Teams: same + Teams-based leave application, org-chart in Teams. Google Workspace: SSO, calendar sync for interviews, Drive integration for documents. Open API for any other tool.
Tell us what you are building and we will get back inside one business day with a written brief and a recommended next step.
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