A complete Education Management System (see ems.ketpy.com) covering the full academic lifecycle — admissions, fees, attendance, timetable, exams, results, transport, library, hostel, parent app — with multi-branch, multi-medium, and open API for Google Workspace / MS Teams.
Ketpy EMS (see ems.ketpy.com for a live demo) is a comprehensive Education Management System engineered for the full academic lifecycle of schools, colleges, and coaching institutes — from admissions through daily operations through examinations to alumni. Online admissions with a public-facing enquiry form, document upload with verification workflow, entrance-test scheduling and scoring, merit-list generation, admission-fee collection via UPI/card, and offer-letter with QR-verified authenticity. Structured fee collection with configurable fee heads (tuition, transport, library, lab, exam, hostel), concession approvals with multi-level workflow, EMI options for expensive programmes, automated late-fee calculation, receipt generation with GST, and daily/weekly reconciliation reports for the accounts team. Biometric or geo-fenced attendance for students (thumbprint at gate, RFID card, or face-recognition kiosk) and staff (mobile app with geo-fence, biometric device integration). Timetable creation with automatic conflict detection (teacher double-booking, room double-booking, subject-load balancing), substitution management with SMS alerts to substitute teachers, and printable weekly timetables for every class and every teacher.
Exam scheduling with hall-ticket generation, seating-plan optimisation, answer-sheet barcode tracking for centralised evaluation, mark entry with duplicate-mark validation, and result publishing with per-subject grade cards in CCE, percentage, letter-grade, or GPA formats. Transport route management with real-time student GPS tracking (parents see the bus on a map), route optimisation, driver mobile app, and pickup/drop notifications. Library management (integrated with our standalone Ketpy Library module) — books, journals, member records, fines. Hostel management for residential schools/colleges with room allocation, mess menu, visitor register, and outing permissions. Parent app with daily updates from teachers, homework assignments with due-dates, PTM (parent-teacher meeting) online booking, fee-payment on mobile, event calendar, and direct messaging to teachers with response-SLA tracking. Multi-branch for growing school groups (5-50+ branches) with centralised MIS and franchise reporting. Multi-medium (English, Hindi, Marathi, Tamil, Bengali, Telugu, Kannada, Gujarati, Malayalam) for state-board institutions. Deep integrations: Google Workspace for Education (Google Classroom sync, Meet for online classes, Drive for content), Microsoft Teams for Education, Diksha (national education platform), and ePathshala.
Concrete capabilities you get when you engage Ketpy for Ketpy EMS - Education Management System.
The kinds of businesses and use-cases Ketpy EMS - Education Management System is engineered to serve.
Full academic + admin cycle from admissions to alumni with parent-teacher app.
UG/PG programmes, credit systems, semester exams, hostel + transport, alumni engagement.
Batch management, faculty rostering, fees with EMIs, mock tests, parent updates.
Centralised MIS, franchise reporting, cross-branch resource sharing.
Hostel management, mess billing, visitor tracking, weekend outing permissions.
9 Indian language interfaces so teachers and parents use the app in their comfort language.
Measurable business benefits our customers report after adopting Ketpy EMS - Education Management System.
What you get when you partner with us on Ketpy EMS - Education Management System.
Certified senior engineers with 10+ years building Product systems for regulated and high-growth businesses.
From discovery and design through implementation, deployment, and steady-state operations — one accountable team.
Two-week sprints with working demos, transparent burn-downs, and outcomes you can measure each fortnight.
Distributed senior teams in India, UK, US, and UAE — your delivery window matches your business hours.
ISO 27001 certified processes, SOC 2 ready, GDPR and HIPAA-aware controls baked in from day one.
Fixed-bid, time-and-material, dedicated squad, or staff augmentation — we match the model to your reality.
A guided live walkthrough of the product tailored to your team — every module you care about, mapped to your actual use-cases, with unlimited Q&A. You see exactly what you're getting before any commitment. Discovery meets demonstration in a single session.
Your logo, your colours, your domain, your terminology. We configure client-specific workflows, custom fields, integrations with the tools you already use, and any scope-included tweaks to match how your team actually works. Every product is white-labelable end-to-end.
Your team runs UAT (User Acceptance Testing) on a fully-configured staging environment with real test-data. We triage every observation by priority, fix, retest, and demo the resolution — nothing goes live until you sign off in writing.
Go-live on your chosen infrastructure — Ketpy-managed cloud (AWS Mumbai default), your own cloud, or on-premise. Data migration cutover on a low-traffic window, DNS + SSL setup, user training sessions, and launch communications ready. Rollback plan documented for the worst case.
Twelve months of continuous updates included — feature additions, security patches, WordPress / OS / dependency compatibility, quarterly product upgrades, and an annual roadmap review. Email + WhatsApp support with SLA response times so you're never left waiting.
Tools and platforms we use day-to-day for Ketpy EMS - Education Management System. We are tool-agnostic — we pick what fits your stack.
Ketpy EMS is priced per student per month with unlimited modules (competitors upsell each module separately), includes native WhatsApp Business (competitors use paid third-party WABAs), supports 9 Indian languages (most competitors only English + Hindi), and has a live demo at ems.ketpy.com you can play with today. Migration takes 3-6 weeks including 3 years of history.
Yes, this is the #1 feature parents love. Fees appear as a card on the parent app dashboard with the amount and due-date, one-tap UPI checkout (BHIM, PhonePe, GPay, Paytm), instant receipt generation, and auto-reminder 7/3/1 days before due-date. Fee-collection cycles drop from 8 weeks to 3 days.
Multiple options: (1) install our compatible biometric device (₹5,000-8,000, one-time) that syncs via WiFi; (2) use RFID cards (₹50/student) with a reader; (3) use face-recognition on a tablet at the gate (₹15,000 one-time); (4) use teacher-marked attendance in the class register app if you prefer manual. All options land in the same attendance record.
Yes to all. CBSE with CCE (Continuous Comprehensive Evaluation) grade cards, ICSE with percentage-based, IB with 1-7 grade scale, state boards with their specific mark distribution and PSA formats. Each pattern is configurable per school, and you can run different patterns per class (primary CCE, secondary percentage).
Yes, deep integration with both. Google Classroom: sync classes, assignments, and student rosters bidirectionally so a teacher creating an assignment in Classroom sees it reflected in EMS gradebook, and EMS attendance flows into Classroom. Microsoft Teams: similar sync plus SSO with Microsoft accounts.
Tell us what you are building and we will get back inside one business day with a written brief and a recommended next step.
Trusted By Industry Leaders & Rated 5-Star
